Medical Conference Registration Management

Indian Orthopaedic Association organises a conference by the name IOACON.  These events are held every year in different locations. IOA appointed HostIndia Events as the partners for their medical conference registration management held in Bangalore, India.

IOACON was a typical medical conference with all its complexities. HostIndia managed these extremely complex and demanding registrations involving over 7000 doctors from across the country. A huge registration desk with over 30 counters was set up in palace grounds which was the venue for the event. The registration team issued passes for CMEs, Conference Sessions, Workshops, Gala Dinners, Lunch coupons, conference kits, Certificates and 100s of such entitlements against relevant payments. These were managed seamlessly by HostIndia’s conference registration team with the help of their registration management software. Spot printing of names on 1000s of large-format Certificates was handled onsite on a real-time basis. HostIndia team helped organisers in database management and post-event reporting during the event closure.

Medical conferences need time tested Barcode, QR Code or RFID registration mechanisms to ensure hasslefree distribution of conference kit or spouse pass or dinner coupon which is paid for by the delegate. The registration technology here helps one from duplication and confusion. However, Registration management partners with the experience of handling medical conference registration management would be desired in these cases.

HostIndia recommends non-plastic badges and environmentally sustainable events to the organisers. HostIndia Events also produces such badges for the benefit of the event organisers. Plastic badges result in a huge landfill of single-use plastics. Read below write up on sustainable events.

Event Industry must spearhead environmentally sustainable events