CII’s Excon Registration Management 10 editions, 20 years!

CII organises the biggest construction equipment event in South Asia by the name EXCON, in India. CII has successfully completed 10 editions of Excon in the past 20 odd years, beginning since the year 2000. HostIndia Events is proud to be a part of all the 10 editions of the CII’s Excon events for over 20 years. HostIndia Events has been the Event registration management company of all Excon Events held so far.

Excon attracts over 1000 exhibitors and over 50000 visitors to the event. Excon is the biggest tradeshow to be held in South India and one of the biggest in the world in the construction equipment’s space. The initial chapters of these events were held in Palace Grounds, Bangalore and subsequently moved to BIEC, Bangalore.

Registration Management of Excon

Onsite Registration management for Excon begins 5 days prior to the Exhibition start date. However, there is a 2 month long pre-event online registration process too. HostIndia introduced one of the earliest automated online badge printing mechanisms for Excon. This helped visitors to register themselves Online and self-print the badges before arriving on site. Once they arrive on-site their badge would be scanned and given a lanyard. This process helped visitors save time at the onsite counters of Excon which attracts over10000 visitors per day. This mechanism even helped ease some pressure on the Registration counters.

Advanced registration mechanisms deployed in Excon events include Online Automated Badge, Barcode/QR Code, Registration Kiosks, Visitor movement tracking etc. HostIndia team analyses visiting patterns of exhibition visitors in India. Their preferred visiting hours, visiting days, the time they spend in the exhibition, their repeating pattern and much more are analysed. A detailed post-event report & analysis help organisers plan the show better.

Measuring Marketing Campaign Success

In one of the rarest of rare initiatives, CII and HostIndia teams successfully implemented a mechanism to measure the success of the marketing campaigns carried out to promote Excon. With this CII were able to measure and compare the success rate of various reach-out campaigns such as PR, Roadshows, Direct Mailers, Advertising etc.

HostIndia being one of the largest events manpower agencies in India helped manage Excon registrations with ease. HostIndia Events’ exhibition registration management expertise, team’s dedication and adding fresher ideas each year helped strengthen 20 years of association.

HostIndia Events & Marketing Pvt. Limited, the Event registration management company for CII in several events of the likes of Excon, Aero India show, Global Investor Meet etc., thanks CII herewith, for their trust and patronage for over two decades.

Registration Management and Events Manpower

April 1, 2022 Event/Trade Show Registration Management, Exhibitions, Registration Management Comments Off on CII’s Excon Registration Management 10 editions, 20 years!

Medical Conference Registration Management

Indian Orthopaedic Association organises a conference by the name IOACON.  These events are held every year in different locations. IOA appointed HostIndia Events as the partners for their medical conference registration management held in Bangalore, India.

IOACON was a typical medical conference with all its complexities. HostIndia managed these extremely complex and demanding registrations involving over 7000 doctors from across the country. A huge registration desk with over 30 counters was set up in palace grounds which was the venue for the event. The registration team issued passes for CMEs, Conference Sessions, Workshops, Gala Dinners, Lunch coupons, conference kits, Certificates and 100s of such entitlements against relevant payments. These were managed seamlessly by HostIndia’s conference registration team with the help of their registration management software. Spot printing of names on 1000s of large-format Certificates was handled onsite on a real-time basis. HostIndia team helped organisers in database management and post-event reporting during the event closure.

Medical conferences need time tested Barcode, QR Code or RFID registration mechanisms to ensure hasslefree distribution of conference kit or spouse pass or dinner coupon which is paid for by the delegate. The registration technology here helps one from duplication and confusion. However, Registration management partners with the experience of handling medical conference registration management would be desired in these cases.

HostIndia recommends non-plastic badges and environmentally sustainable events to the organisers. HostIndia Events also produces such badges for the benefit of the event organisers. Plastic badges result in a huge landfill of single-use plastics. Read below write up on sustainable events.

Event Industry must spearhead environmentally sustainable events

September 8, 2021 Registration Management Comments Off on Medical Conference Registration Management
Bill Gates at AP AgTech Summit

Registration Management at AP AgTech Summit

Govt. of Andhra Pradesh under the leadership of Chief Minister Chandrababu Naidu organised AP AgTech Summit. It was a landmark global Agri Tech event in Indian history. CII, Bill & Melinda Gates Foundation, Dalberg advisors partnered with this mega event held in Vizag. Agriculture growth in AP & the rise of Agricultural technology growth in India were the background for organising an event of the scale of a global investor meet in Vizag. HostIndia Events, the leaders in events & exhibition registration management in India were appointed by CII as the Registration Management partners for the event.

Registration Management Technology and beyond

Being one of the highly sensitive events with global leaders like Bill Gates and Senior Ministers attending, the registration management was extremely challenging. HostIndia Events left no stone unturned to ensure a top-class, secured and high tech registration management system was in place. BAR CODE, QRCODE & RFID technology were implemented into the registration mechanism. Photo ID security was added to the registration feature as well. In an event that requires personalised deliverables, tasks can not be handled merely by a technology or registration management software. Large scale govt. events and exhibition registration management expertise on the lines of Global investors’ meets of AP, TN, Karnataka was handy. Vast experience of handling over 10000 delegates registration per day was critical too. HostIndia’s strength in events staffing (being the no.1 events manpower agency) hugely helped the registration management manpower & logistics.

RFID gates ensured seamless movement of the visitors through the entry gates to the event. There was pre-event registration to ensure smooth & secured entry of govt. officials, exhibitors, volunteers and service providers. HostIndia’s state of the art proprietary Registration Management Software, computers and printers were used for the show. As a Green Events initiative, HostIndia stresses on use of non-plastic badges (sustainable) for all its shows. The registration management was a success and the team was hailed for the performance.

AP AgTech Summit- Registration Management by HostIndia Events

AP Agtech event Registration Management by HostIndia events

September 7, 2021 Event/Trade Show Registration Management, Registration Management Comments Off on Registration Management at AP AgTech Summit