Environmentally sustainable events by Event Industry

Event Industry must spearhead environmentally sustainable events

We are a massive country in terms of population, industries, vehicular traffic, Building construction, Mining etc. Therefore, it has the potential to grow exponentially in every aspect whether good or bad. One of our most alarming growth is in the area of waste landfill and pollution. We should bring about nationwide awareness in this matter and it should be done no later than today. India announced on the World Environment day that it will eliminate all single-use plastics by 2022. This announcement builds on state-specific bans that are already in place in 25 states on the manufacture, supply, storage and use of plastics.

The Event & Trade Show Organizers should take the lead

Event Industry holds 1000s of concerts, trade shows, conferences, events every day, leaving behind a huge pile of plastic garbage. Moreover, the industry is ill-equipped to manage this waste, as anything to do with events is generally for one-time use. Though the states one after the other are banning the one time use of plastic, flex etc. The Event Management companies and Trade Show organizers in India have not been quick enough to implement environmentally sustainable events as yet.

The Events actually provide a platform for sharing knowledge. A huge population attends events every day to get educated and get insights. For the Event Industry, this platform can be an opportunity to promote its green initiatives and showcase its noble cause. They can take the lead and spearhead the campaign for environmentally sustainable events. The Event Industry should voluntarily ban one-time use of plastic in events. For such campaigns, the Event Industry has resources such as Creative Teams, Social Media Marketing expertise, Advertising budgets, Branding ideas all in house. Events even get the eyeballs at their doorstep. Here is an opportunity for the Event Industry to be a role model for others.

Non Plastic Badges for your Event & Exhibition Registration Management

Though the Plastic bags have disappeared long ago, the flex banners & backdrops have just started to go. What is most disturbing is the presence of Plastic ID Cards & Plastic Pouched Badges for one-time use in events! These have the potential for a huge landfill. The large trade shows with over 50000 to 1 Lakh visitors too use Plastic badges as of today. Even the government agencies and government events have not explored alternate badge designs. HostIndia events, the leading Bangalore based Events & Trade Show Registration management company who pioneered the cause of non-plastic badges in India have successfully introduced multiple innovative non-plastic badge designs in events.

One of their innovative design was shortlisted for the Tamil Nadu Global Investors Meet 2019 event. The decision to use non-plastic badge followed Tamil Nadu’s recent ban on plastic. HostIndia Events, as a policy has been promoting non-plastic badges for a decade. HostIndia Events works relentlessly to convince their clients to do away with Plastic in their events.  Currently, they have a range of non-plastic badge options and are working with designers to produce more varieties of environmentally sustainable badges.

Green Events is the Future

As the plastic glasses, bottles, plates, bags, Flex banners, Vinyl branding disappear from the events followed by Badges, the future of events in India would be much cleaner and greener. Therefore, ensuring such an atmosphere in India is the social responsibility of the Event Industry here.

April 3, 2022 Event/Trade Show Registration Management Comments Off on Event Industry must spearhead environmentally sustainable events
CII’s Excon Registration Management

CII’s Excon Registration Management 10 editions, 20 years!

CII organises the biggest construction equipment event in South Asia by the name EXCON, in India. CII has successfully completed 10 editions of Excon in the past 20 odd years, beginning since the year 2000. HostIndia Events is proud to be a part of all the 10 editions of the CII’s Excon events for over 20 years. HostIndia Events has been the Event registration management company of all Excon Events held so far.

Excon attracts over 1000 exhibitors and over 50000 visitors to the event. Excon is the biggest tradeshow to be held in South India and one of the biggest in the world in the construction equipment’s space. The initial chapters of these events were held in Palace Grounds, Bangalore and subsequently moved to BIEC, Bangalore.

Registration Management of Excon

Onsite Registration management for Excon begins 5 days prior to the Exhibition start date. However, there is a 2 month long pre-event online registration process too. HostIndia introduced one of the earliest automated online badge printing mechanisms for Excon. This helped visitors to register themselves Online and self-print the badges before arriving on site. Once they arrive on-site their badge would be scanned and given a lanyard. This process helped visitors save time at the onsite counters of Excon which attracts over10000 visitors per day. This mechanism even helped ease some pressure on the Registration counters.

Advanced registration mechanisms deployed in Excon events include Online Automated Badge, Barcode/QR Code, Registration Kiosks, Visitor movement tracking etc. HostIndia team analyses visiting patterns of exhibition visitors in India. Their preferred visiting hours, visiting days, the time they spend in the exhibition, their repeating pattern and much more are analysed. A detailed post-event report & analysis help organisers plan the show better.

Measuring Marketing Campaign Success

In one of the rarest of rare initiatives, CII and HostIndia teams successfully implemented a mechanism to measure the success of the marketing campaigns carried out to promote Excon. With this CII were able to measure and compare the success rate of various reach-out campaigns such as PR, Roadshows, Direct Mailers, Advertising etc.

HostIndia being one of the largest events manpower agencies in India helped manage Excon registrations with ease. HostIndia Events’ exhibition registration management expertise, team’s dedication and adding fresher ideas each year helped strengthen 20 years of association.

HostIndia Events & Marketing Pvt. Limited, the Event registration management company for CII in several events of the likes of Excon, Aero India show, Global Investor Meet etc., thanks CII herewith, for their trust and patronage for over two decades.

Registration Management and Events Manpower

April 1, 2022 Event/Trade Show Registration Management, Exhibitions, Registration Management Comments Off on CII’s Excon Registration Management 10 editions, 20 years!
Bill Gates at AP AgTech Summit

Registration Management at AP AgTech Summit

Govt. of Andhra Pradesh under the leadership of Chief Minister Chandrababu Naidu organised AP AgTech Summit. It was a landmark global Agri Tech event in Indian history. CII, Bill & Melinda Gates Foundation, Dalberg advisors partnered with this mega event held in Vizag. Agriculture growth in AP & the rise of Agricultural technology growth in India were the background for organising an event of the scale of a global investor meet in Vizag. HostIndia Events, the leaders in events & exhibition registration management in India were appointed by CII as the Registration Management partners for the event.

Registration Management Technology and beyond

Being one of the highly sensitive events with global leaders like Bill Gates and Senior Ministers attending, the registration management was extremely challenging. HostIndia Events left no stone unturned to ensure a top-class, secured and high tech registration management system was in place. BAR CODE, QRCODE & RFID technology were implemented into the registration mechanism. Photo ID security was added to the registration feature as well. In an event that requires personalised deliverables, tasks can not be handled merely by a technology or registration management software. Large scale govt. events and exhibition registration management expertise on the lines of Global investors’ meets of AP, TN, Karnataka was handy. Vast experience of handling over 10000 delegates registration per day was critical too. HostIndia’s strength in events staffing (being the no.1 events manpower agency) hugely helped the registration management manpower & logistics.

RFID gates ensured seamless movement of the visitors through the entry gates to the event. There was pre-event registration to ensure smooth & secured entry of govt. officials, exhibitors, volunteers and service providers. HostIndia’s state of the art proprietary Registration Management Software, computers and printers were used for the show. As a Green Events initiative, HostIndia stresses on use of non-plastic badges (sustainable) for all its shows. The registration management was a success and the team was hailed for the performance.

AP AgTech Summit- Registration Management by HostIndia Events

AP Agtech event Registration Management by HostIndia events

September 7, 2021 Event/Trade Show Registration Management, Registration Management Comments Off on Registration Management at AP AgTech Summit